September 2017 Meeting Minutes

Meeting Notes – September 23

  1. Handout sign-in sheet
    1. Attendees
      1. Laura Kennedy
      2. Paula Montgomery
      3. Lori Eaton
      4. Maggie Waligora
      5. Matt Jones
      6. Allie Penn
      7. Chris Wisswell
      8. Monica Ponzini
      9. Ashlee Jordan
      10. Rachel Raimi
      11. Matt Jones
  2. Laura provides context around an available project to work on as presented by the SAA student group.
    1. The Black Index project at the Reuther at 4:00 PM, for those who are interested. It is being coordinated by Mattie Dugan. Contact her if you are interested. Her email is
    2. They will be digitizing index cards and then creating either a website for these digitized items or a digital database.
    3. This digital database will cross-reference these cards allowing for easier of access to this print information.
  3. Introduce Matt Jones of River Street Anthology
    1. Started the River Street Anthology in February of 2015
      1. Originally focused on capturing the music of southeast Michigan musicians
      2. Has documented 320 artists in the state (many artists have played multiple songs)
        1. Close to 400 songs
    2. RSA has a Vimeo site which are hosting their videos
      1. The goal is to create a real-time map of musicians in the state
      2. Another primary goal is to preserve the audio, video and map for long term access.
      3. Currently, the anthology is partnering with the Michigan Archival Association to collect, preserve and provide access to all.
  4. River Street Anthology Presentation
    1. RSA’s mission is to preserve for future generations the opportunity to examine their own roots, as well as build understanding of the experience of their neighbors. 
    2. RSA believes you can add context to historical collections through a variety of mediums and formats—photographs, maps, video, audio, etc.
    3. Best practice—don’t wait to ask people to sign waivers!
    4. Discussed experience at the Michigan State Archive event where the RSA spent an entire day recording artists at the library
      1. When they record artists they only use one microphone!
      2. RSA doesn’t like to use more than one microphone for logistical purposes as they want to ensure they are capturing the authenticity of the moment.
      3. Records using half hour time slots (includes set up, record and take down).
    5. RSA crew includes:
      1. Misty Lynn—Photographer
      2. Charlie—Videographer
      3. Sara—Administrative/Sketch Artist
      4. Steve—Videographer
    6. Preservica (state is using this software to preserve the audio, visual, photographs, sketch art for access through the MSL&A website for RSA (website launch TBD))
    7. PCAP side project
        1. RSA would go around to state prisons to record artists.
    8. Rights
      1. RSA asks bands to sign a mechanical rights agreement. Does not own the song or intellectual property, but owns the recording,
      2. Agreement states that RSA can only do archives related projects with the recordings. Not for commercial use.
      3. RSA wants to facilitate a relationship with artists wherein they are supporting the exposure of Detroit based artists.
        1. Provides copies of the video, audio, photographs, etc. upon request.
    9. Questions
      1. Will the RSA be accessible via the Michigan State Archive?
        1. Yes
      2. After you do a session when do you transfer the files to the state archives?
        1. There’s no set time necessarily. If there are 20-30 recordings under our belt then they will meet up with Mark Harvey and transfer the files onto a hard drive.
      3. Do you have any digital flyers we can share/post?
        1. RSA contacts artists directly, but has an email form he will share, as well as, his contact information.
        2. RSA proactively reaches out to identified artists and strategically builds a backlog for scheduling recordings over the course of weeks.
      4. How do you transfer your recordings from analog audio to digital audio?
        1. Records in born digital (uses 8 track) which transfers to wav. files.
      5. What are your current preservation plans?
        1. Backs up files on four different hard drives (with four different people) to ensure there are as many copies as possible.
      6. What is the scope of the RSA? From a collection development perspective?
        1. The RSA is open to recording and preserving all Michigan based artists.
        2. However, much of the focus is on recording lesser known artists which may not have the resources to preserve their music.
      7. How do you apply metadata to your artifacts?
        1. RSA uses a big spreadsheet which contains the relevant metadata for each object.
          1. Location
          2. Date
          3. Instrumentation
          4. Artist
          5. Song title
          6. Waiver
        2. Potential metadata best practices (suggested by NDSA)
          1. Music Metadata Style Guide V. 2.0 (Music Business Association)
      8. Upcoming recordings
        1. Dearborn—recording Arab American artists
        2. Harbor Springs—recording Native American artists
  5. Elections
    1. Nominees/Positions:
      1. President – Allie Penn
      2. Vice-President – Laura Kennedy
      3. Secretary – Maggie Waligora
      4. Research Chair – Rachel Raimi
      5. Communications Chair – Chris Wisswell
  6. Upcoming events
    1. MMDP annual conference October 19, 20th at the Library of Michigan
    2. Next NDSA meeting October 14th, 2017 at 2:00 PM ET
  7. End of official meeting