In This Week in NDSA, our secretary Roxanne Brazell, discusses her affiliation with the Art Colony of Morongo Valley, a prominent community of artists and crafters, who is looking to archive and preserve its historical artifacts. This is the first of the three part blog series by Roxanne.
Since I am not formally working in the digital content management (DCM) field, I am always looking for ways to increase my skills in this area. I am part of an art and craft Guild, the Art Colony of Morongo Valley (ACOMV) in the hi-desert of southern California. This is a prominent community of artists and crafters in the small town of Morongo Valley. The organization has a board of directors and 40 members. The guild has been in existence for 51 years and is tossing around the idea of archiving and preserving its historical artifacts. Each of the board members have retained some of the organization’s items and are seeking ways to preserve a lot of the ACOMV’s old news article, a few physical photos, a lot of digital images from the past few years, and potentially short videos in the future. The guild does not retain copyright of the news articles and many of the images, so we will be seeking the publisher’s permission and will consider the best options for managing the collection.
We are hoping to gain permission to use the articles from 1964 to at least 1985, because the organization has so few photos prior to this period. Since we’re in a small town, it will be interesting to find out if the newspaper publisher will give us permission to use the articles and photos. One of our board members is the historian of the group and I will work with her to create the archive over the next year and half. Using the archived and preserved records later, we may also create a short video about the history of the organization next year to increase awareness about the organization in our community. At this stage, we are assessing our current and future needs, so we can begin evaluating digital asset management programs. Stay tuned for a future post on our needs assessment of this project.